NEUSE QUILTERS GUILD, INC.
ARTICLE I. NAME
The corporation shall be known as Neuse Quilters Guild, Inc., herein referred to as the guild.
ARTICLE II. NONPROFIT CORPORATION
No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to; its members, directors, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of its stated purposes. No substantial part of the activities of the corporation shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the corporation shall not participate in or intervene in any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provisions of these bylaws, the corporation exempt from federal income tax under section 501 (c) (3) of the Code or (b) by a corporation, contributions to which are deductible under section 170 (c) (2) of the Code.
ARTICLE III. PURPOSE
Section 1. The purposes for which the guild is organized are exclusively religious, charitable, educational, literary or scientific including, for such purposes, the making of distributions or organizations that qualify as exempt organizations under sections 501 (c) (3) and 107 (c) (2) of the revenue code of 1986 or the corresponding provision of any future United States Internal Revenue Code.
Section 2. It shall be the purpose and goal of the guild to promote and perpetuate the art of quilting. The work of the guild shall be to benefit and educate all persons interested in preserving, continuing and advancing this art. The guild shall encourage a high standard of design and technique in all forms of quilting and shall promote the art of quilting by teaching and sponsoring exhibits.
ARTICLE IV. TERRITORY AND HEADQUARTERS
The guild shall encompass the state of North Carolina and the headquarters shall be located in the city of Kinston, North Carolina.
ARTICLE V. MEMBERSHIP
Any person regardless of race, sex, or creed may become an active member of the guild on payment of annual dues.
ARTICLE VI. OFFICERS
Section 1. The officers of the Guild shall be the President, Vice-President, Recording Secretary, Treasurer, and Historian. These officers shall compose the Executive Committee and includes the immediate Past President.
Section 2. All officers’ terms of service shall be for one year beginning in September, or until their successor(s) have been elected. Officers may be elected to no more than two consecutive terms.
Section 3. If any officer shall fail to meet the qualifications of the office as set forth in Article VII said officer may be removed for cause by a vote of the members, or action of the Executive Committee. An officer may resign at any time by giving written notice to the Executive Committee, the President, or the Secretary of the guild. Such resignation shall be deemed effective upon receipt.
ARTICLE VII. DUTIES
Duties of the officers shall be as follows:
President. The President shall be the chief officer, shall preside at all member meetings, Executive Committee meetings, shall have general and active management of the business of the guild, and shall see that all orders of the guild are carried into effect. The President is an ex-officio member of any committee. The President, in the absence of the Treasurer, may sign checks of the guild.
Vice-President. The Vice-President, in the absence or disability of the President, shall perform the duties and exercise the powers of the President and shall perform such other duties assigned to her by the President including, but not limited to, the following:
Shall be the Chairperson of the Workshop Committee.
Shall contact program persons prior to their scheduled appearance for the purpose of
ascertaining any special requirements.
Shall introduce said program persons.
Shall be responsible for the annual Christmas Party.
Secretary. The secretary shall attend all meetings of the members and Executive Committee and record all proceedings of the meetings of the guild in a book to be kept for that purpose. She shall give or cause to be given, notice of special meetings, and shall perform other duties as may be prescribed by the President. The Secretary and/or Assistant Secretary shall be responsible for all correspondence of the Guild.
Treasurer. The Treasurer shall have charge and custody of the Guild’s funds, shall keep full and accurate accounts of the receipts and disbursements in books belonging to the guild, deposit all cash monies in the name of the guild in such banks, etc., as shall be selected by the members, shall sign the guild’s checks, and in general perform all the duties as from time to time may be assigned to her by the President. Said books of the guild shall be audited at the expiration of term of any Treasurer. Said audit may be either an external or internal audit, at the discretion of the members. Preparation of the annual budget shall be the responsibility of the Treasurer. In addition the Treasurer shall maintain an accurate membership roster.
Historian. The historian shall keep a Scrapbook of memorabilia, photographs, and newspaper clippings as a record of the Guild’s activities throughout the year.
ARTICLE VIII. COMMITIEES
Section 1. A Workshop Committee will consist of at least two persons selected by the Vice-President. The Vice –President shall be the Chairperson of said committee and the President shall be an ex-officio member. The purpose of the committee shall be to recommend and select workshops and programs for the organization and said committee shall report any such recommendation/selections to the Executive committee for approval.
Section 2. The Nominating Committee shall consist of three members: (1) the immediate past president, (2) a member of board, and (3) a member at large. The current President shall not be a member of committee.
Section 3. The President may appoint such other committees as from time to time may be deemed appropriate.
ARTICLE IX. ELECTIONS
Section 1. The nomination committee shall present a slate of officers for the coming year in March, to be presented to the entire Guild in April. Nominations from the floor may be made at that time. Elections shall be held in May and officers are to assume office in September.
Section 2. Should a vacancy occur in any office, the executive committee, by majority vote, shall appoint someone to fill the unexpired term.
Section 3. Robert’s Rules of Order shall serve as the procedural guide and final arbiter of all discussions and debates of all meetings.
ARTICLE IX. FINANCES
Section 1. The fiscal year for the Guild shall begin on September 1 and end on August 31.
Section 2. Members of the Guild shall pay yearly dues in amount determined by the Executive Committee. Dues are payable September 1. To assure continuous active membership status, dues shall be paid by October 1.
Section 3. Members joining the Guild on or after June 1 shall pay one-half the amount of dues for the year.
Section 4. All expenditures over $50.00 shall require the approval of the majority of a quorum of the active membership or of three officers.
ARTICLE XII. DISSOLUTION
If dissolution of the guild appears necessary for any reason, approval of the membership shall be obtained by ballot. Upon dissolution of the corporation, the executive board shall, after paying or making provision for the payment of all of the liabilities of the corporation, dispose of all the assets of the corporation exclusively for the purposes of the corporation in such a manner, or to such organizations organized and operated exclusively for religious, charitable, educational, scientific, or literary purposes and that qualify as an exempt organization under section 501 (c) (3) of the code or to federal, state, or local governments to be used exclusively for public purposes.
Any such assets not so disposed of shall be disposed of by the Superior Court of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organizations, such as court shall determine, which are organized and operated exclusively for such purposes, or to such governments for such purposes.
ARTICLE XIII. AMENDMENTS
Section 1. Proposal for amendments of these bylaws shall be submitted in writing to the executive committee not less than thirty days prior to the next scheduled meeting.
Section 2. Notice of proposed amendments of the bylaws shall be included in the mailing which preceded the next regularly scheduled meeting. At this time the proposed amendment will be read and time will be allowed for discussion. The proposed amendment may be referred to a committee for further study. Not more than six months shall pass before a vote is taken on a proposed amendment.
AMENDMENT TO BY-LAWS – Approved on April 19, 2000
Article VI. Officers
Section 2. Officers’ terms of service shall be for one year beginning in September, or until their successor(s) have been elected, and may be elected to no more than two consecutive terms, except for the Treasurer who may be elected to consecutive terms.